The Council’s contracts

We'll either invite at least 3 quotes from the market or seek tenders.

If quotations are invited, we’ll search Constructionline for suitable contractors who we’ll invite to quote for the work (if available). In exceptional circumstances, the Council reserves the right to undertake an open tender process. 

We will use a single stage tender process with invited suppliers required to respond to the Invitation to Tender (ITT). This will include a short Suitability Assessment which suppliers will need to pass in order for their tender to be considered. 

For Construction Works over £164,000 but below the OJEU threshold, we’ll advertise all tenders through:

• our e-tendering system: YORtender 
• Sheffield City Council’s tender opportunities page   
• GOV.UK's Contracts Finder website

The easiest way for you to be alerted to our opportunities is for you to register (free of charge) on YORtender against all CPV codes relevant to your business. You’ll then receive email alerts for any opportunities which match your CPV codes.

Sometimes, we might search Constructionline to identify suitable contractors who we can alert to any given tender opportunity. This minimises the risk to us of no-one responding to a tendering opportunity, which wastes both our time and public money. But even when we alert organisations to a tender opportunity, this will still be openly advertised in the 3 places stated above. So everyone gets a fair crack at the whip.

We will follow a 2 stage tender process with the first stage involving a pre-qualification questionnaire (PQQ). The PQQs used are shorter, more concise versions of the government’s standard ‘PAS91’ PQQ - so you should be familiar with the document and be able to use your responses from previous submissions. We will evaluate the PQQ to shortlist applicants to progress to the second, tender, stage (ITT).

If the scheme is above the OJEU threshold then, in addition to the steps set out above for contracts over £164,000, we’ll also advertise via an ‘OJEU Notice’.

You can search for all OJEU opportunities on a number of websites.

• health & safety systems – CHAS, SSIP, ISO18001 or Safe Contractor Scheme accreditation
  
• quality assured delivery, ie ISO9001 accreditation or equivalent/evidence
• environmental management, ie ISO14001 accreditation or equivalent/evidence
• appropriate experience against relevant CPV codes
  
• willingness to enter into a Parent Company Guarantee or Contract Bond